Privacy Statement

Last updated: January 2025

This Privacy Statement explains how the Global Green Growth Institute (GGGI) collects, uses, and protects personal data processed through the BIMP-EAGA-Republic of Korea Cooperation Fund (BKCF) online system (the "BKCF System"). GGGI operates the BKCF System in its capacity as Fund Depository of the BKCF, on behalf of the Republic of Korea and in cooperation with relevant BKCF governance bodies.

GGGI is committed to respecting the privacy of individuals and to processing personal data in accordance with GGGI's Rules on Protection of Personal Data.

1. Rules

Purpose of Processing

Processing grant applications, proposal evaluation and selection of grantee.

Recipients

GGGI units involved in selection process, including Procurement Office, grant manager and evaluation committee.

Type of Personal Data

Identification information (such as name, gender, nationality, phone number, address, email address)
Professional information (such as CVs, experience certificate)
Declaration relating to criminal activities
Other information provided by the applicants (such as registration or incorporation certificates, bank statements)

Legal Basis

Performance of a contract to which you are a party or in order to take steps necessary prior to entering into a contract
Compliance with a legal obligation and exercise of the authority vested in GGGI's rules and procedures on selection and contracting of grantees
Your consent for processing criminal data

Retention Period

5 years from inactive status

Purpose of Processing

Executing and managing agreement with successful grantee.

Recipients

GGGI units involved in selection process, including Procurement Office, grant manager and evaluation committee.

Type of Personal Data

Identification information (such as name, gender, nationality, phone number, address, email address)
Professional information (such as CVs, experience certificate)
Declaration relating to criminal activities
Other information provided by the applicants (such as registration or incorporation certificates, bank statements)

Legal Basis

Performance of a contract to which you are a party or in order to take steps necessary prior to entering into a contract
Compliance with a legal obligation and exercise of the authority vested in GGGI's rules and procedures on selection and contracting of grantees
Your consent for processing criminal data

Retention Period

5 years from inactive status

2. Data Analytics

GGGI or a service provider designated by it monitors trends in the use of the BKCF System by collecting general information on the use of the system. Only summaries of visitors' usage and preferences are reported, and GGGI uses this information to generate statistics and measure the website activity in order to improve the usefulness of the website, for example, statistics on the most downloaded files or the most and least visited pages. This information will not be used to identify or track down an individual user.

3. Cookies

The BKCF System uses cookies, which are small text files with data. These cookies store your website visits and preferences and information that you have already provided. You have the option to disable these cookies if your browser permits. Please note that if you disable the cookies, you may not be able to use certain features of the website and may be required to re-enter information.

4. Access to Personal Data

Access to personal data processed through the BKCF System is restricted to authorized GGGI personnel and service providers on a need-to-know basis, solely for the purposes described in this Privacy Statement. GGGI may use a third party service provider who will process your personal data on GGGI's behalf as a data processor. Specifically, GGGI uses various service providers who provide IT tools and cloud storage for processing and storing your personal data. GGGI shall ensure that third party service providers keep your personal data confidential, and take appropriate technical and organizational measures for the protection of your personal data.

5. Data Retention

GGGI retains personal data for as long as necessary to fulfill BKCF-related purposes, including: • Fund administration and governance • Project management and monitoring • Audit, oversight, donor accountability, and compliance • Institutional memory and learning Certain records, including proposals and project documentation, may be retained for extended periods, including long-term archiving, with access restricted to authorized personnel.

6. Data Protection Rights

In accordance with GGGI's Rules on Protection of Personal Data, you have the right to request:

Access to your personal data
Rectification of your personal data
Deletion or restriction of your personal data
Objection to the use of your personal data
Transfer of your personal data to you or others
Withdrawal of your consent to the use of your personal data

GGGI is committed to protecting your privacy and processing personal data in accordance with GGGI's Rules on Protection of Personal Data.

2. Data Analytics

3. Cookies

4. Access to Personal Data

5. Data Retention

6. Data Protection Rights

In accordance with GGGI's Rules on Protection of Personal Data, you have the right to request:

Access to your personal data

Rectification of your personal data

Deletion or restriction of your personal data

Objection to the use of your personal data

Transfer of your personal data to you or others

Withdrawal of your consent to the use of your personal data